Wage Details

The Wage Report Details page is used to report your employees who received wages during the quarter. The first time you use this online process, you will have to enter all the data. After that, the system will populate the page with all the employee data from the previous quarter except the wages. You will only have to enter the wages for the quarter and add and delete employees. You are required to provide the following information for each employee:

Seasonal Code used to report employee wages during a seasonal period. Seasonal status must be approved prior to filing Quarterly Reports and seasonal codes will be assigned by DWD upon approval. If you do not enter a code, the system will enter a “0.”
Social Security Number
Last Name, First Name, Middle Initial
Gross Wages paid during the quarter
Taxable Wages paid during the quarter. Beginning in 2011, taxable wages are defined as the first nine thousand five hundred dollars ($9,500.00) of the gross wages paid in a calendar year to an individual by the company (or a predecessor). Prior to 2011, taxable wages are defined as the first seven thousand dollars ($7,000.00) of the gross wages paid in a calendar year to an individual by the company (or a predecessor). For example, an individual is employed from January 1 thru December 31 and is paid $4000.00 in each of four calendar quarters for a total of $16,000.00. For the first two quarters all wages ($4,000.00 in each quarter) are taxable. However, in the third quarter only $1,500.00 is taxable. In the fourth quarter, none of the wages are taxable.

Filing instructions for new employers:

Click “Add” to display the wage list data entry page. After entering the above information for each employee paid during the quarter, click on “Add” and the page will display your data. This is your opportunity to review your data entry and correct any information. After correcting data, click on “Update” and the changes will be made. You may also “Add” and “Delete” employees from this page. To delete an employee, put a check mark in the box to the left of the line item and click on “Delete.” You may delete all data on the page by clicking on “Delete All” and then “Delete.”

The page also keeps a running total of your Total and Taxable Wages in the upper right hand corner. After you have entered your data, these totals must agree with the corresponding amounts on your Contribution Report. If you change any Total or Taxable wages, click on “Update” to update the running totals. After you have finished entering all data, click on “Next” to continue the process. If you leave this page without selecting “Next”, your data will not be saved and will not be displayed when you return to the page at a later time.

Instructions for employers who have previously filed a quarterly report:

The SSNs and names of the employees you reported on your last quarterly report will be displayed. Please enter the Total and Taxable Wages for each employee. To delete an employee, put a check mark in the box to the left of that line item and then click on “Delete”. To delete all employees, select “Delete All” and then “Delete.” To add an employee, select “Add” and the wage list data entry page will be displayed. . After entering the information for each employee paid during the quarter, click on “Add” and the page will display your data. This is your opportunity to review your data entry and correct any information. After correcting data, click on “Update” and the changes will be made.